Overview

The Editor-in-Chief (EIC) is the principal architect of the scientific content of the Canadian Journal of Diabetes (CJD). The EIC is an active scientist, well-known and well-regarded in his/her discipline. The EIC must be active in soliciting the best science from the best scientists to be published in the journal. Working with the other journal editors, the commercial publisher (Elsevier) and Diabetes Canada staff, the EIC is the arbiter of the content of the journal. Among other functions, the EIC is responsible for acting as an ambassador to the author/editor/reviewer/scientist community.

The EIC will be the public voice of the CJD and will exercise that voice through appearances on behalf of the journal, through editorials in the journal, and through interactions with scientists and the public.

The EIC will actively promote the journal to the relevant community; actively solicit manuscripts from leading practitioners in order to facilitate the publication of breakthrough and innovative science; will work with Diabetes Canada staff, the journal editors and Diabetes Canada professional members to extend the reputation of the journal; participate in panels or other public discussions in their role as EIC; and work in conjunction with Diabetes Canada and Elsevier staff to create marketing objectives (from which Elsevier staff will develop and execute a plan) to attract authors and help the library community (our customers) realize the value of the journal.

EIC Terms of Reference (member of the Executive Editorial Board) 

Appointment

The EIC must be a member in good standing of the professional section of Diabetes Canada.

Terms

The EIC will be appointed initially for a 3-year term, and may be re-appointed for an additional 3-year term for a maximum total of 6 years.

Responsibilities

  1. Provide final review and/or decision-making responsibility for editorial/publication decisions to maintain CJD standards.
  2. Provide overall leadership for the management of CJD including, but not limited, to:
    • Organizing and chairing the editorial board meetings.
    • Establishing and maintaining effective communication and collaboration to accomplish the work of the editorial board.
    • Working with the Deputy Editor and the Managing Editor to ensure efficient and effective issue planning.
    • Recruiting other editors for the Editorial Advisory Board.
  3. Establish, review and/or revise:
    • Policies to ensure the professional operation of CJD.
    • Objectives, action plans and evaluation strategies for CJD.
    • Current policies related to CJD operational issues (e.g. peer-review processes, website and electronic media issues, conflict of interest).
    • Policies related to manuscript selection/solicitation, author guidelines and review criteria.
  4. Develop, approve, prepare, submit and present the annual report, in conjunction with the Deputy Editor and the Managing Editor, to the other editors, the professional section and as required to the Diabetes Canada National Board.
  5. Develop and approve the yearly budget in conjunction with the Deputy Editor and the Managing Editor.
  6. Collaborate and communicate with the professional section and other professionals, nationally and internationally, to develop support/contributions to CJD.
  7. Take responsibility for writing or finding an author to write the Editor's Note.
  8. Participate in all editorial board meetings.

Journal Strategy

The EIC monitors the competition and assures that CJD is current in terms of the science, and works with staff to initiate new features, new article types and original editorial content. The EIC works in collaboration with Diabetes Canada and Elsevier staff, and the editors, to set short- and long-term goals, objectives and strategies for the journal. Typical items to be examined include nature and scope of the journal, features and enhancements, changes in the author community, time to decision, enhancements to the electronic versions and enhancements to the journal website. The EIC will present major proposed changes to the publications committee for discussion and approval, and lead the editor selection process.

The EIC must work with the editors and provide direction and review for them. The EIC will obtain advice where needed to create a sufficient pool of candidates for open positions and may choose to include sitting editors as consultants in creating the pool. The EIC may also include sitting editors as interviewers.

Assign and Balance Review Workload

The EIC will work with Diabetes Canada staff and the EVISE system to assign manuscripts to editors with the appropriate expertise. The EIC will monitor the workload of the editors to ensure an equitable distribution of manuscripts. The EIC will be a source of rejections without review in conjunction with the executive group of editors (deputy editor, allied health editor, family practice supplement editor and the additional 3 editors on the executive).

The EIC will have responsibility for manuscripts in his/her area of expertise and will ensure that editors understand the need to balance fast turnaround with thorough and accurate peer review and will work with editors to achieve those objectives.

Decisions of Ethics

The EIC upholds the ethics and conflict of interest policies of the CJD and works with the other editors to resolve questions of ethics in publishing in the journal. Ethical violations may involve, but are not limited to, copyright violations, republishing, plagiarizing (including self-plagiarizing), falsification of data or results, misattribution of authors or misattribution of citations. The EIC, in consultation with Diabetes Canada and Elsevier staff, will determine whether violations are of a sufficiently serious nature to be forwarded to the appropriate body for investigation. Review and contribute to periodic monitoring reports.

The EIC will report to the professional membership section on the state of the journal, annually. The report will include such metrics as usage, articles published, rejection rate, impact factor and other quantitative and qualitative measures as the EIC deems appropriate.

The EIC will conduct an annual meeting of the editors of the journal. Diabetes Canada and Elsevier staff will attend the meeting and provide information about the journal similar to the information necessary for a monitoring report, but on a more compressed scale. The editors will discuss the direction of the journal, ideas for improvement, technology and other innovations, and make recommendations for creating a positive impact on all facets of the journal.

Characteristics of Effective Editors

  • High personal/scientific standards
  • Highly respected for his/her science
  • Active in research
  • Previous editorial experience, especially in a decision-making capacity
  • Wide knowledge of subject and those working in it
  • Liked and highly respected among peers, including international community
  • Enthusiastic
  • Energetic and committed
  • Excels in interpersonal communications
  • Ability to create and communicate vision
  • Strong time-management skills
  • Strong leader, good sense of teamwork
  • Ability to work effectively with diverse viewpoints and approaches
  • Effectively delegates responsibility
  • Respects confidential information
  • Cooperative and open minded
  • Effectively resolves misunderstandings
  • Firm decision-maker
  • Promptly and effectively follows through
  • Explores and embraces innovative technologies
  • Effective partner with CDA staff and colleagues

Term

The EIC position is a 3-year term. Upon completion, an EIC may apply for a second term.

Compensation

The EIC is entitled to a stipend of $12,000 annually. Payment will be made in two equal installments. Preference would be to pay an academic institution, or employer, but alternate arrangements can be made if necessary. This rate is for the first year. The stipend does increase marginally in the second and third year of the term.

Time Commitment

In the initial year, it is reasonable to expect to spend about 20% of an 8-hour day, 5 days working week in activities related to the journal (i.e. 8 hours). Over time, this may be reduced to approximately 10% (i.e. 4 hours/ week). This may vary depending on the publishing schedule and meetings.

Meeting Frequency/Operational Communications

As an overriding principal, the meeting frequency will be governed by need; however, some general guidelines are laid out below:

The EIC, Deputy Editor, Managing Editor and Publisher will meet by teleconference at a frequency determined by need – generally biweekly to monthly.

The Editorial Executive Board and the Managing Editor will meet by teleconference as determined by need – generally monthly to bimonthly.

Each year, the full editorial board and the Managing Editor will meet 4 to 6 times (3 to 5 meetings by teleconference and once in person during the annual Diabetes Canada professional conference) in accordance with the frequency of publication. Diabetes Canada will cover the cost of registration, flights (from within Canada) and 2 nights (3 nights for the EIC) accommodation for editorial board members to enable them to attend the in-person meeting.

An annual report will be prepared by the EIC and the Deputy Editor and presented and/or submitted by the EIC to the editorial board, the professional section executive and as required to the Diabetes Canada National Board.

Policies may be reviewed, revised and/or approved through email.

Applying

Applicants must demonstrate exceptional understanding of the Canadian scientific and health-care communities, and guarantee attendance to the Diabetes Canada professional conference for the entirety of the three-year term.

If you meet the above requirements, and wish to apply, please submit your current CV, along with a 750-word (maximum) cover letter by July 31, 2017. Within your letter, please state your vision regarding the direction of the journal and how you hope to contribute steering it forward.